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Advancing Skin Cancer Awareness, Prevention & Early Detection

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2501 North Harwood St.

Suite 1900,

Dallas, TX 75201,

USA

info@helmshope.org

Hours

2501 NORTH HARWOOD ST. , SUITE 1900, DALLAS, TX 75201, USA

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PRIVACY

PRIVACY POLICY

Helms Hope Foundation (“Helms Hope” or “we”, “us” or “our”) is fighting to increase awareness and early detection of melanoma and skin cancer. In doing so, we sometimes need your information so that we can provide you with the services, information and support you request. We’re committed to handling your information in a responsible way, and this Privacy Policy explains how we do that. By visiting the Sites (as defined below), you consent to the information practices described in this Privacy Policy.

This Privacy Policy applies to the following sites: www.helmshope.org (and each sub-domain associated with this URL) and other websites operated by or for Helms Hope (collectively, the “Sites”). This Privacy Policy does not apply to other sites that may be linked on, or accessible through the Sites, or practices of people or entities that we don’t control, manage or employ. The Sites contain links to other sites that are operated by third parties, including, but not limited to, third party sites that may display Helms Hope’s name, trademarks, service marks and logos. Since our Privacy Policy doesn’t apply to those other sites, we encourage you to read their privacy policies to learn how they collect and use information about you. Since we expect our Sites will continue to implement new technologies and improve their services and features, this Privacy Policy is subject to change. We reserves the right at any time and without notice to change this Privacy Policy. If there are changes or additions to this Privacy Policy, we will post an updated version here so that you can be up to date on what information we collect online, how we use it, and what choices you have. All changes will be effective immediately upon posting. While we encourage you to read the entire Privacy Policy, here are the varying sections you can find listed below.

What type of information does Helms Hope COLLECT and how is the information USED?
Does Helms Hope use COOKIES, OTHER TECHNOLOGIES or THIRD PARTIES to INDIRECTLY collect information on the Sites?
Does Helms Hope SHARE the information that I have provided or that has been collected?
Do I have CHOICES regarding how my Personal Information is used?
How can I UPDATE or CHANGE my information?
How does Helms Hope SECURE my Personal Information?
Does Helms Hope collect information from CHILDREN?
If I give Helms Hope the name and email address of my family or friends, how is that information used?
Who should I CONTACT if I have questions or concerns about the Privacy Policy?
What constitutes my acceptance of this Privacy Policy?
How does Helms Hope protect the information that I may provide by telephone or regular mail or in person?
Where can I get more information about the Privacy Policy?

What type of information does Helms Hope COLLECT and how is the information USED?

While you are visiting the Sites, Helms Hope may collect two types of information about users: “Personal Information” (such as name, email address, mailing address, phone, personal preferences and other account-related information) and “Aggregate Information” (such as information about how many users visit or interact with the Sites on a daily basis).

Personal Information: Information You Provide to Us

Personal Information is collected online when you voluntarily submit personal information on the Sites by requesting information, donating to us, signing up to participate in a Helms Hope event, purchasing any products we may offer, signing up for our mailing list or newsletters, asking to receive electronic notices or other similar communications from us, or similar activities. Please note that Personal Information stored on the Sites may be collected, stored and processed in the United States of America. We may obtain Personal Information about you ONLY if you elect to give us that information. Types of Personal Information may include the following:

Name
Address
Zip code
Telephone number
Occupation
E-mail address
Name of organization (where applicable)
Melanoma survivor or relationship to a melanoma survivor

We may request Personal Information and may ask you to provide credit card information and other personal information when making a donation online. However, Helms Hope does not itself receive or store your credit card information, which is directly provided to and processed by our third-party payment processor (e.g. Stripe). We reserve the right to request any additional information necessary to establish and maintain your account. Generally, our uses of Personal Information collected online include, without limitation, responding to your inquiry about volunteering time to Helms Hope, enabling you to make a donation, or providing information, such as sending marketing communications and newsletters. Helms Hope will retain your Personal Information to fulfill the purposes described in this Privacy Policy. Helms Hope will establish minimum and maximum retention periods based upon the type of information collected (i.e., sensitivity), the intended purposes and as otherwise required by law.

Aggregate Information: Collected Automatically

When you visit the Sites, we automatically collect Aggregate Information about your visit. Collecting this information helps us to improve the Sites to enhance your experience while on our Sites. Aggregate Information is not personally identifiable (or anonymous) information about you, such as pages most frequently accessed by you, time spent on a page or area of the Sites, the number of visits to the Sites by you, types of browser used by you, cookie preferences, or search terms entered by you. We can tell the type of computer and web service that you are using, as well as the date, time, and pages that you visit. Aggregate Information is used in a collective manner, and no single person can be identified by that compiled information (for example, the number of people who viewed the Sites in a particular day). Helms Hope also may use Aggregate Information for internal purposes, such as tracking demographic data and providing targeted content to make the Sites more useful to our visitors. The gathering of this Aggregate Information may be accomplished by the use of cookies or web beacons by Helms Hope and its third-party service providers. In particular, Helms Hope will collect an IP address from all visitors to the Sites. An IP address is a number that is automatically assigned to your computer when you use the internet. Helms Hope may share Aggregate Information with its content providers, sponsors, service providers or other third parties to advance the goals of research, education, dissemination or information and otherwise in fulfillment of Helms Hope’s mission. We use IP addresses to help diagnose problems with our server, administer our Sites, analyze trends, track users’ movement on the Sites, gather broad demographic information for aggregate use in order for us to improve the Sites, and deliver customized, personalized content. IP addresses, however, are not linked to Personal Information. Helms Hope also may use a unique assigned number located with the Sites’ URL to determine the website from which you navigated to get to the Sites. While this number may not be apparent to you, it does not contain your Personal Information.

Do Helms Hope Sites use COOKIES, OTHER TECHNOLOGIES or THIRD PARTIES to INDIRECTLY collect information?

The Sites use cookies to enhance your experience while using the Sites. A “cookie” is a small piece of data that is sent to your browser from Helms Hope’s web server and is stored on your computer’s hard drive. Cookies are used to collect non-identifying information about the user to make web-surfing easier by performing certain functions like saving your personal preferences regarding your use of the particular website and to make sure you do not see the same ad repeatedly. Your browser is probably already set to accept cookies. However, if you don’t want to receive cookies, you can change your browser settings to refuse cookies. But if you set your browser to refuse cookies, some areas of our Sites might not function as well when you view them. The Sites also may use other technologies like pixels or web beacons to track the specific pages viewed by visitors on the Sites or to target specific content that might be of interest to you. These technologies help us to understand how visitors use the Sites. However, you will have the option to opt out (or opt on if applicable law requires) of receiving such targeted content on those pages of our Sites where this technology is used.

Does Helms Hope SHARE the information that I have provided or that has been collected?

Helms Hope may need to share Personal Information with third parties in limited circumstances. For example, we may release Personal Information to third parties to perform services such as advising you of our upcoming events, products, volunteer opportunities, fundraising and partner-related product opportunities benefiting Helms Hope or melanoma research or awareness programs, processing credit card payments or hosting the Sites (or features available on the Sites). However, those third parties are obligated to maintain the confidentiality of Personal Information and are not authorized to use Personal Information for any purpose other than providing those services. From time to time, we may be required to provide Personal Information or Aggregate Information in response to a valid court order, subpoena, government investigation, or as otherwise required by law, or if we reasonably believe that you have committed unlawful acts or acts that may endanger the health or safety of another user or the general public. We also reserve the right to report to law enforcement agencies any activities that we, in good faith, believe to be unlawful. We may release certain Personal Information when we believe that such release is reasonably necessary to protect the rights, property, and safety of others and ourselves. We also reserve the right to share, assign or transfer your Personal information to any of our affiliates or any successor in interest to our organization by merger, reorganization, or operation of law.

Do I have CHOICES regarding how my Personal Information is used?

Helms Hope may make your name and postal address available to other nonprofit organizations whose services or activities may be of interest to you. If you would like to opt out of having Helms Hope share your name and postal address with those organizations, please email privacy@helmshope.org. Please include your full name and mailing address in the email. If your Personal Information is currently being used by Helms Hope to send you marketing communications, you can opt out at any time. All marketing e-mail communications from Helms Hope tell you how to stop receiving them; however, to opt out of receiving marketing communications from Helms Hope:

Email privacy@helmshope.org; or
Follow directions on a marketing e-mail communication from us (usually in the bottom of the email); or
Send a written request to: Helms Hope Foundation 2501 N. Harwood Street, Suite 1900 Dallas, Texas 75201 Attn: Privacy Officer

How can I UPDATE or CHANGE my information?

Helms Hope wants your account (including your Personal Information and preferences) to be accurate and complete. To update or change your Personal Information, please email corrections or updates to privacy@helmshope.org. You also can send your updated Personal Information by mail (or a written request for a hard-copy of your Personal Information in your account) to:

Helms Hope Foundation 2501 N. Harwood Street, Suite 1900 Dallas, Texas 75201 Attn: Privacy Officer

How does Helms Hope SECURE my Personal Information?

To help protect and prevent unauthorized access to your Personal Information, Helms Hope has put in place commercially reasonable physical, electronic and administrative safeguards designed to ensure the security, integrity and privacy of the Personal Information you provide to us. These security safeguards are intended to be appropriate to the sensitivity of the Personal Information collected. For example, online contributions are processed using a secure encrypted third-party payment processor’s server. Helms Hope is committed to properly securing the Personal Information collected online. To help us accomplish this, we take the following steps:

We train relevant personnel on our privacy and security measures.
We physically secure the areas where we hold hard copies of the information that we collect online.
We regularly back up the information that we collect online to help prevent loss of that information.
We use technical controls to secure the information that we collect online as appropriate, including but not limited to: Secure Socket Layer (SSL), encryption, firewalls, and password protections.

To the extent Helms Hope transfers any Personal Information to third parties, Helms Hope will use commercially reasonable efforts to require those third parties to have and comply with a reasonable privacy policy and provide standard protection of the Personal Information. Unfortunately, no data transmission over the Internet is 100% secure. While we work to protect your information, we can’t ensure or warrant the security of your information.

Does Helms Hope collect information from CHILDREN?

Since the Sites are not designed specifically for children, Helms Hope does not intentionally collect Personal Information from children under the age of 13. If we discover that we have inadvertently collected Personal Information from a person under the age of 13, we will delete it.

If I give Helms Hope the name and email address of my family or friends, how is that information used?

If you elect to use any features of the Sites to inform a friend about the Sites or solicit donations or pledges or otherwise communicate, Helms Hope may ask for your friend’s name and email address. The Sites may automatically send the friend a one-time email inviting them to visit the Sites or otherwise provide the information requested by you. Helms Hope will store this information for the sole purpose of sending this one-time email. Your friend may contact Helms Hope to request the removal of this information from our databases (including through the unsubscribe link at the bottom of the one-time email).

Who should I CONTACT if I have questions or concerns about the Privacy Policy?

Helms Hope has designated our COO as our Privacy Officer and she can be contacted at the Helms Hope contact address listed at the end of this Privacy Policy. Our Privacy Officer is accountable for Helms Hope’s online compliance with this Privacy Policy. If you have questions about our Privacy Policy or if you have a claim concerning our compliance with this Privacy Policy, you can email our Privacy Officer at privacy@helmshope.org. Please provide a description of your claims or questions in sufficient detail that our Privacy Officer can fully investigate your claims or questions and contact you. Our Privacy Officer can work with you to provide specific information about this Privacy Policy and our management of your Personal Information as may be required by applicable law.

What constitutes my acceptance of this Privacy Policy?

By using the Sites, you expressly consent to the use and disclosure of information as described in this Privacy Policy. Your continued use of the Sites after the effective date of any modification to the Privacy Policy is considered to be your agreement to the changed terms. You agree to review the Privacy Policy each time you use the Sites so that you’re aware of any changes we’ve made.

How does Helms Hope protect the information that I may provide by telephone or regular mail or in person?

Helms Hope implements these same policies and procedures to protect the privacy of any Personal Information voluntarily submitted by you to Helms Hope via telephone or regular mail or in person. Our Privacy Officer also is accountable for Helms Hope’s off-line compliance with this Privacy Policy. If you have any questions about any Personal Information provided by one of these off-line methods, you may contact our Privacy Officer by email or regular mail at the contact address listed in this Privacy Policy.

Where can I get more information about the Privacy Policy?

If you have any questions about this Privacy Policy, please contact us at:

Helms Hope Foundation

2501 N. Harwood Street, Suite 1900 Dallas, Texas 75201 Attn: Privacy Officer

Email: privacy@helmshope.org

Revised: January 28, 2020

DONATIONS

Donations

All money raised for Helms Hope through helmshope.org will help fight to end skin cancer deaths through AWARENESS, PREVENTION, and EARLY DETECTION. Helms Hope is recognized by the Internal Revenue Service as a tax-exempt organization under section 501(c)(3) and section 170(b)(1)(A) of the Internal Revenue Code. All donations are tax deductible as permitted by law. Helms Hope's Tax ID is 84-2404091. To mail a donation to Helms Hope please use the following address:

Helms Hope

ATTN: Brittany Wilson

2501 NORTH HARWOOD ST., SUITE 1900

DALLAS, TX 75201, USA

CONTACT

Thank you for your interest in Helms Hope! If you would like more information about melanoma or have questions about our mission or activities, please contact us at:

2501 NORTH HARWOOD ST., SUITE 1900

DALLAS, TX 75201, USA

OR

info@helmshope.org // brittany@helmshope.org

phone: 214.215.7829

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